Billing, appointments, records, and team: all centralized.
No more spreadsheets, text reminders, or manual payment follow-ups. Hexfit brings billing, appointments, records, team, and group classes together in one interface built for fitness pros.
+7 000 active professionals
97% satisfaction rate
What most professionals deal with without integrated administration
Manual payment follow-ups
Tracking who’s paid, who still owes for a session, and following up by text or email takes forever, session packages included.
A schedule and group classes scattered across tools
Without online booking or class sign-ups, every slot gets arranged by phone or text, with the no-show risk that comes without automatic reminders.
Client records and a team that are hard to keep track of
Without a centralized history or a clear view of who does what on your team, you lose track of your clients’ progress and everyone’s workload.
How administration works in Hexfit
Flexible billing: billable, non-billable, per session or as a package
Each type of intervention (note, assessment, document, appointment) can be linked to a billable code with a price, or left non-billable. You can also credit a number of prepaid sessions to a client’s file: every time the matching code is used, their balance drops automatically, with no manual recalculation on your part.
Group classes: online sign-up right in your clients' app
You add the booking link of your choice to the Hexfit Go mobile app, your clients check your available classes there and sign up without leaving the app. Hexfit also offers a dedicated integration with Acuity Scheduling, with a booking button built directly into the app.
Seamless integration with Stripe
Your clients’ payments go through Stripe, connected to your Hexfit account. You can apply taxes, customize your invoices, and automate part of the billing for recurring activities.
Appointment booking with automatic reminders
You set your availability and preferences (notice period, reminders, cancellation policy), and your clients book a slot from the mobile app or a public link. The time that works for both of you is found in no time.
Client records: history always up to date
Every client has a centralized file: session history, goals, notes, and documents. You build on what’s already been done instead of starting from scratch at every appointment.
Team management: roles, permissions, and oversight
You assign a role to each team member (coach, manager) with the right permissions, and keep an overview of everyone’s activity. You split clients between coaches and track workload without having to ask each one for a status update.
What administration in Hexfit changes in your day-to-day
The end of thankless, repetitive tasks
Follow-ups, appointment reminders, and package tracking happen without you. It’s the kind of gain that explains why professionals using Hexfit save an average of 4,8h per week.
A professional image, from first contact to invoice
Online booking, invoices with your branding: your clients go through tools that reflect how serious your practice is.
A clear view of every client's balance
You always know how many sessions a client has left. Simple.
What pros say about administration in Hexfit
Your questions about administration features in Hexfit
Are billing and appointments included in all Hexfit plans?
No. These features are available starting from certain Hexfit plans. Check the Pricing page to see what’s included in your plan.
Can I sell prepaid session packages to my clients?
Yes. You credit the number of sessions sold to the client’s file, and their balance drops automatically with each use, with no manual recalculation.
How do my clients pay their invoices?
Payments go through Stripe, connected to your Hexfit account. Your clients can pay by card, bank transfer, or other methods enabled on your account.
Can billable interventions be distinguished from non-billable ones?
Yes. Each service code can be set up as billable, with an associated price, or left non-billable. This distinction applies to notes, assessments, documents, and appointments.
Can I manage roles and permissions for my team of coaches?
Yes. You assign a role to each member (coach, manager) with the permissions and visibility that go with it, and keep an overview of how clients are split between coaches.
Can my clients book their own appointments?
Yes, from the mobile app or a public link you share with them. The software directly suggests times when you’re both available.
How do my clients sign up for my group classes?
You add the booking link of your choice to the Hexfit Go mobile app. Hexfit also offers a dedicated integration with Acuity Scheduling, with a booking button built directly into the app.
Can part of the billing be automated for recurring sessions?
Yes, partly. The client’s balance updates automatically once the recurring activity has taken place. The invoice itself is still sent whenever you choose, to stay realistic for your bookkeeping. Beyond that, you can automate without limit through the Zapier integration.